Dental Exchange CE Tool is Now
The CE Tool technology for recording your continuing education has transitioned to a new platform as well as a new brand, KnowBi Learning. To log in to the new KnowBi platform and access all of your account information, go to KnowbiLearning.com and click on SignUp. Existing CE Tool users should select the CE Tool User option when signing up and be sure to use the same email address as before. An account must be created for each email address on file in order to access all certificates. Once registered in the KnowBi system, click on Records to find all of your imported certificates. All new certificates downloaded to platform the will appear in the CE Tracking Tool section.
For more information about the new platform, watch the short training video, or contact a Knowbi representative:
Stephanie: Stephanie@KnowBiLearning.com, 916-415-8767
Megan: Megan@KnowBiLearning.com, 216-408-0493
Continuing Education Requirements
All dentists and dental hygienists are required to earn 30 hours of continuing education during their two-year license period. Continuing education hours must be completed by Dec. 31 of odd numbered years for dentists and even numbered years for dental hygienists. If you also hold a license in another state, you must adhere to Kentucky's continuing education requirements as well as those of the state(s) in which you are licensed. Always keep hard copies of your CE files in case you are subject to an audit.
Graduating During a Renewal Year
A student who graduates during a renewal year (i.e., Graduation Date June 2014 and Renewal is December 2014) are not required to complete additional continuing education. If a student graduates during a non-renewal year of that renewal cycle, (i.e., Graduation Date June 2014 and Renewal is December 2015) they are required to complete 15 continuing education hours.
CE Requirements for Dentists Under HB1
All licensed dentists in Kentucky must complete 3 hours of continuing education related to electronic prescription monitoring, pain management or addiction disorders prior to renewing their license. These hours may be included in the 30 required hours and are not additional hours.
Licensees are required to obtain a certificate of attendance or completion to verify all continuing education hours, and to submit it to the Board if audited. These certificates must contain the following information:
- KBD approved course ID Number (ONLY IF IT'S A CORE COURSE, see Core Course Approval Tab)
- Signature of or verification by the provider
- Name of the licensee in attendance
- Title of the course or meeting attended or completed
- Date of attendance or completion
- Number of hours earned (based on clock hours of attendance)
- Evidence of the method of delivery if the course was taken in a live interactive presentation format.
- Laser Debridement Certificates must have the Laser Device and Wavelength
Please see the following example if you have questions about what information should be in a continuing education certificate.
Frequently Asked Questions
Q: I wasn’t aware of the new regulations. How were the dentists in Kentucky informed?
A: An email was sent to all dentists by KASPER and the Cabinet for Health and Family Services. The Kentucky Board of Dentistry supplied the KASPER office with all emails that were on file at the time for the dentists in the state.
Q: When did this law become effective?
A: The law became effective on July 20, 2012. There is a grace period that ends September 15, 2012 for all dentists to be registered with KASPER.
Q: I don’t have a computer in my office, what do I do?
A: It is required by law that each office must have one computer with internet capabilities to access the KASPER website and run the KASPER report as well as a printer to print the KASPER results.
Q: When am I required to run a KASPER?
A: A KASPER report is required for all patients that a dentist prescribes schedule II, schedule III and specific schedule IV controlled substances (see Q# 6 below re exception for oral surgery).
Q: How often do I have to run a KASPER report to update a previous report?
A: KASPER reports should be updated every three months.
Q: What do I do if my patient is in pain?
A: If a dentist has performed oral surgery on a patient, they can prescribe a schedule III or schedule IV controlled substance for up to 72 hours without querying KASPER. In all other situations, a dentist must obtain a KASPER report before prescribing any schedule II, III and specific schedule IV medications to a patient.
Q: Is the dentist required to inform the patient that a KASPER report will be generated?
Q: Are dentists required to keep the KASPER report in the patient record?
A: It is not a requirement, however it is recommended for documentation purposes. Additionally, if the patient is seen in the office more than one time during a three month period, the same KASPER report can be used. Updated 8/6/2015
Q: Informed Consents are required to be signed by patients. Is there a separate Informed Consent that is required for prescriptions given to patients?
A: Patients must consent to their treatment, which includes the medication being prescribed. This can be included on the same Informed Consent form.
Q: Is it required that post treatment instructions are included in the patient record?
A: It is not a requirement; however it is recommended in the event the dentist is asked to provide proof that it was provided at a later date.
Q: I’m a licensed Kentucky dentist, however I am in the military. Do I still need to register?
A: Yes, currently the law requires every Kentucky dentist who holds a DEA license to register with KASPER, whether or not you are currently practicing dentistry in Kentucky.
Q: Am I required to complete any continuing education requirements regarding these changes in House Bill 1?
A: Dentists are required to complete 3 hours of continuing education that relates to the use of the electronic monitoring system, pain management or addiction disorders prior to renewing their license December 31, 2013.
Q: Can an associate dentist write a refill for a patient if the associate dentist that treated the patient is not present?
A: Yes, provided the partner or associate perform an exam on the patient prior to prescribing the controlled substance. Additionally, If the KASPER is older than three months, an updated KASPER would need to also be obtained.
Q: I am a licensed dentist in Kentucky and am adhering to the new HB1 law. Occasionally the KASPER report takes an extended amount of time to process. Do you have any recommendations for this situation?
A: Although not a requirement, it is permissible to designate a staff member to obtain the KASPER reports in advance of the patient’s appointment to alleviate this problem.
Q: If I run a KASPER on a patient and I feel that the patient may be abusing drugs, what should I do?
A: Speak to the patient in private. Explain to them that you have concerns about their health and welfare as a result of the information that was generated on the KASPER. You have the right to refuse to prescribe them a controlled substance. You can also contact the local law enforcement agency if you feel the need to do so.